Job Summary:

The Executive Administrative Assistant is responsible for assisting with all administrative duties within the Head CFS office of the Stoney Nakoda Nation in Mini Thni, as required; providing direct clerical support to the Executive Director and the Associate Director.

Tasks, Duties and Responsibilities:

Administrative

• Organize and manage the Executive Team’s meetings and Outlook calendars
• Ensuring Executive Team is prepared for all meetings
• Sorting and prioritizing correspondence
• Writing, formatting and editing materials as needed
• Organizing travel arrangement when required
• Preparing payment requisitions for monthly credit cards and other expenses when required
• Create and maintain an updated contact list of all SNN Directors and department heads
• Assist the filing department in scanning, cataloguing and filing of CFS documents
• Filing, scanning or typing for the CFS, Records Department and Finance Department
• Coordinate and manage special projects and events as required
• Other Duties included but not limited;

Board Meetings                                                                                                                                                             

• Create and maintain update contact list of Board of Directors and CEO’s, CFO’s.
• Book venue and arrange accommodation and catering as required
• Prepare agenda and meeting packages as required
• Process director fees and travel expenses
• Responsible for organizing all technical equipment – computer, printer and projector
• Ensure all paperwork is collected and filed.
• Set up monthly/bi-weekly Senior Team meetings and capture all minutes

Educations, Skills and Qualifications

• Graduate of a recognized post secondary program in Office Administration preferred
• Alberta High School Diploma or Grade 12 Education
• A minimum of 3 years working experience in a senior executive environment with proven ability to work under pressure with an Executive Team
• Strong analytical and policy skills
• Exceptional communication and diplomatic skills in both verbal and written
• Strong organization skills and attention to detail
• Advanced computer skill with Microsoft Office 365
• Conflict resolution skills
• Fluency in Stoney is an asset

Employment Conditions

• Must be able to travel if requested
• Available outside of normal work hours to provide support on urgent matters or to meet deadlines
• Valid Class 5 Drivers Licence
• Clear Criminal record check with Vulnerable Sector and Child Intervention Check

While preference is given to candidate(s) with the listed credentials and experience, Stoney Tribal Administration is open to recruiting candidates of vary educational backgrounds and experience. If you feel you have the right attitude and drive, there will be opportunity for training and professional development to successful candidates.

Interested applicants may forward their resume or application form on or before December 6, 2023 to:

Stoney Tribal Administration

C/O Stoney Nakoda Human Resources

Fax: (403) 881-2677 or Email: employment@stoney-nation.com

OR drop off a resume/application form at the STA HR/Finance Receptionist Desk

Stoney Nakoda Nations adheres to Section 1-9 of the Aboriginal Employee Preference Policy for candidate shortlisting and displacement. Only shortlisted applicants will be contacted for interviews.