• Monitor and manage the Accounts Payable (AP) email inbox daily, responding to inquiries from vendors, caregivers, employees, and internal departments.
• Receive invoices electronically and in person, reviewing submissions for completeness, accuracy, and required supporting documentation.
• Coordinate the routing of invoices to appropriate individuals for review and approval.
• Forward approved invoices to designated Finance team members for payment processing.
• Utilize Power Automate to support invoice approval workflows and monitor the status of outstanding approvals.
• Follow up on pending invoices, missing documentation, and outstanding approvals to prevent unnecessary delays.
• Maintain organized and accurate records of invoices, approvals, and completed payments.

• Serve as a primary point of contact for accounts payable inquiries.
• Provide timely and professional updates regarding invoice submissions, approval status, and payment processing.
• Investigate payment-related concerns and coordinate with appropriate Finance team members to resolve discrepancies.
• Maintain positive and respectful working relationships with vendors, caregivers, employees, and community partners.
• Ensure sensitive financial and organizational information is handled confidentially.

• Organize and maintain electronic and physical records related to invoices and payment transactions.
• Support accurate data entry and routine administrative tasks within the Finance Department.
• Assist with tracking outstanding invoices, approvals, and other financial documentation.
• Support the preparation and organization of information required for internal reporting and departmental activities.

• Coordinate meetings, appointments, and scheduling requirements for the Finance team.
• Assist with ordering and maintaining office supplies.
• Support departmental correspondence, document preparation, and filing.
• Provide administrative assistance to Finance team members during busy periods.
• Perform other related administrative and financial support duties as assigned.

• Proficiency in Microsoft Outlook and general office software.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• Strong interpersonal and customer service skills.
• Ability to work independently and collaboratively within a team.
• Professionalism, discretion, and the ability to maintain confidentiality when handling financial and sensitive information.
• Strong problem-solving skills and the ability to follow up on outstanding tasks.
• Willingness to assist with a variety of administrative and finance-related responsibilities.
• Ability to work on-site in Mînî Thnî (Morley), Alberta.

• Previous experience in accounts payable, finance administration, or office coordination.
• Experience using Xyntax financial management software.
• Familiarity with Adobe Acrobat and electronic document management.
• Experience using Microsoft Power Automate for workflow coordination and approvals.
• Knowledge of invoice processing, financial documentation, and payment procedures.
• Ability to speak or communicate in the Stoney language.
• Familiarity with Stoney Nakoda Nation communities, culture, and organizational practices.

• Employer-paid extended health benefits, subject to eligibility.
• Monthly travel allowance for eligible employees residing outside Mînî Thnî.
• On-site parking.
• Opportunities to contribute to meaningful work supporting children, families, and communities.
• A collaborative team environment with opportunities for professional growth and development.

While preference is given to candidate(s) with the listed credentials and experience, Stoney Tribal Administration is open to recruiting candidates of varying educational backgrounds and experience. If you feel you have the right attitude and drive, there will be opportunity for training and professional development to the successful candidate.

Stoney Nakoda Nations adheres to Section 1-9 of the Aboriginal Employee Preference Policy for candidate shortlisting and displacement. Only shortlisted applicants will be contacted for interviews.